AI receptionist for HVAC
The first cold snap decides your whole winter.
When it drops below freezing on a Friday night, every furnace in your service area fails at once. The homeowner calls three companies and books whoever picks up. Right now that is not you.
Tell me what you do and where, and I will tell you straight whether this is worth it for your shop.
Incoming call, after hours
You are on a job. Nobody is at the desk.
Thanks for calling Ridgeline Heating and Air, this is the front desk. What is going on with your system?
Furnace quit sometime last night. House is down to 54 and it is supposed to hit single digits.
That is a no-heat call, so we treat it as urgent. Is the unit totally silent, or is the blower running with cold air?
Totally silent. Nothing.
Got it. I have a tech who can be there tomorrow between 8 and 10 AM. What is the service address, and are you the homeowner?
No-heat call, Tue 8:00 AM
Transcript texted to your phone.
Illustration of a live AI Front Desk call.
What it costs to keep missing them
An HVAC shop missing 9 calls a week at a $450 average ticket leaves $70,200 on the table every year.
Assumes one in three of those callers would have booked. Your numbers are probably different, so run your own.
- Jobs lost per year
- 156
- AI Front Desk per year
- $5,964
- The gap
- 11.8×
Why HVAC loses calls specifically
It is not that you do not care. You are on a job.
Your busiest hour is the one you cannot answer
A heat wave or a cold snap does not spread calls out politely across the day. You get forty in an afternoon while you and every tech you have are already on a roof.
No-heat calls do not leave voicemails
A homeowner with no heat and a baby in the house is not waiting for a callback. They are on the next Google result inside of ninety seconds.
Maintenance agreements quietly expire
The renewal call is the cheapest revenue in your business and it is the first thing that falls off when you are slammed. Nobody makes it.
What you get
AI Front Desk, $497 a month.
No setup fee. Month to month, cancel anytime. Live on your line within 48 hours of a 15 minute intake call.
- Everything in Website and Automations
- AI receptionist answers your calls 24/7, in a real voice
- It qualifies the caller and books straight into your calendar
- After hours, weekends, and while you are under a sink
- Every call transcribed and texted to you
- Monthly report on calls answered and jobs booked
Not HVAC?
The next call comes in tonight.
Text me what you run and where, and I will tell you straight whether this is worth it for a hvac shop. If it is not, I will say so.